Aug. 11th, 2015 10:33 pm
rc_mod: (Default)
[personal profile] rc_mod
We felt that we should get some information out in regards to a 2015 round:

At the moment, it's looking like hosting the exchange this year won't be possible. The mods are up to their eyeballs in university stuff and discussions so far haven't turned up any alternatives we're both happy with. We're really sorry about that, especially since we were looking forward to another round ourselves. Real life is a spoilsport.

What we could do is open up a treat collection for this year where you can leave prompts for people to claim, if you were interested in that? It would be more informal than the actual fest, without the nomination process, and optional with or without deadlines, depending on what you'd prefer.

Let us know!
rc_mod: (Default)
[personal profile] rc_mod
Ladies and Gentlemen,

at last: the author reveals! Now you can see who created your gift for you. Thanks to all of you for participating in this round, the diversity of fandoms and submissions is amazing! Special thanks goes out to our pinch hitters ChokolatteJedi, csichick_2, angelus2hot, LovelyPoet, sharpiesgal, and Zdenka, who all worked very hard to get everyone a gift. We were very happy to have you all and hope to see you back for a potential third round!

Browse the collection and dig into the amazing works that were produced.

Once again, we’d like to direct your attention to the prompt meme where you can leave additional prompts for the rare character of this year’s round. Last year’s meme is also open for business, in case you want to write for some of those characters. Got any unfulfilled prompts from this year still lying around? Throw ‘em into the meme!

We will share the treats posted to the prompt meme on our [tumblr.com profile] rare-characters tumblr account to give them some extra appreciation.

We will be back in a couple of days with our feedback post. Until then, happy reading!


Oct. 13th, 2014 09:06 pm
rc_mod: (Default)
[personal profile] rc_mod
As most of you will have noticed already, the collection was revealed yesterday. We apologise for the small delay the emergency pinch hit caused, but we tried our best to keep it to a minimum. You can find the full collection here on AO3. Now's also the time to browse the requests and see if there's anything might like to write a treat for. You can also post your old and new prompts to the treat collection for other creators to claim. FYI, there is no time limit or word requirements on the treats!

We hope you are all happy with your gift, and please remember to leave a comment for the creator! Special thanks goes out to our pinch hitters who worked extra hard to make this exchange succeed!

Unless anybody has any objections, the author reveals will happen on Oct 15 as originally planned.

Happy reading!

[admin post] Admin Post: Emergency Pinch Hit

Oct. 12th, 2014 11:56 am
crookedspoon: emilie (face mask)
[personal profile] crookedspoon
Because nothing ever goes as planned.

We haven't heard back from our last pinch hitter, so #6 is up for the taking again: https://groups.google.com/forum/#!topic/rarecharacters/pZ2bE2vhSg4

Medium is fanfic and the fandoms are:
* Alice (2009)
* Arrow (TV 2012)
* Continuum (TV)
* Primeval: New World

All good. Thank you!
crookedspoon: (Default)
[personal profile] crookedspoon
Ladies and gents,

thank you so very much for your patience and your helping hands! Pinch hits have all been claimed and most have already been submitted!

With that in mind, we're steering for reveals on Sunday at 5pm UTC+2 (find out when that is in your time zone).

If you're twiddling thumbs already, you can have a look at the requests or the prompts (of which there aren't many yet) for treat ideas. Treats go here.

If your favourite rare characters are not in the tag set from this year, you can also have a look at last year's prompts, which are still open and looking for treaters to fill them. (You can find 2013's tag set in the Profile, if you intend to post some more prompts.)
rc_mod: (Default)
[personal profile] rc_mod
Here we are again, spamming your friends list! Sorry about that, we promise it's over soon!

Since no one has spoken out against postponing the reveals until the weekend, we will take the extra time and rally some more pinch hitters for the requests that are still open. Thank you all for understanding and your support. Once we decide on an exact date and time, we will post it here and adjust the settings on AO3.

The pinch hits have been updated, we now have two new pinch hits (#8 & #9) and an old one still unclaimed (#4). If we could trouble you to take yet another look, it would be much appreciated! Also, thank you for spreading the pinch hits, it's really helped finding creators!
rc_mod: (Default)
[personal profile] rc_mod
Hello everyone!

We would like to ask you if it would be okay with you to postpone the reveals until the weekend of the 11th/12th? We (and our potential pinch hitters!) could really use the time to get everybody a gift.

If you think the additional time makes it more likely for you or anyone else you know to adopt a pinch hit, please refer to our Google Group. The pinch hits in question are 4, 6, and 7.

We would also appreciate it if you'd spread the word among your friends to see if they'd be interested. :)

Thank you!
rc_mod: (Default)
[personal profile] rc_mod
We are still looking for four pinch hits to be filled, please take a look and see if there's anything you might be able to help with (or send them on to people who might want to)


  • Vorkosigan Saga - Lois McMaster Bujold

  • Compilation of Final Fantasy VII

  • Discworld - Terry Pratchett

  • Arrow (TV 2012)

  • Bates Motel (2013)

  • Vikings (TV)

  • Alice (2009)

  • Continuum (TV)

  • Primeval: New World

  • Babylon 5

  • First Wave

  • Star Trek: The Next Generation

  • Star Trek: The Original Series

  • Stargate SG-1


  • Fanfic

  • Fanart

  • Icons

For additional details, please visit the Google Group. To claim a pinch hit, you can respond to the thread at Google or write us an email at rarecharacters[at]gmail.com
crookedspoon: (Default)
[personal profile] crookedspoon
Hello everyone!

We are terribly sorry for the mixups that time zones (and the AM/PM system *shifty eyes*) have created. Please do not worry. We all know that Life Happens.

This is just a post to let you know that your emails will be answered with due diligence once Neurotoxia returns to the land of the living, i.e. in the morning (in Europe).

Consider the extension granted until then.
rc_mod: (Default)
[personal profile] rc_mod
Ladies and Gentlemen,

just to let you know that you now have about two hours left on your creations. Many thanks to those who have already submitted and/or adopted a pinch hit :)

Please check our Google Group and tumblr for updates on pinch hits. At the moment, we're still looking for one pinch hit and there's still the possibility we're going to need some emergency pinch hits in the coming days.

Reveals are set for October 8, provided every participant has received a gift.

Thanks so much and we'll see you on the flip side of the deadline!


Sep. 28th, 2014 10:50 pm
rc_mod: (Default)
[personal profile] rc_mod
Just popping in to let you know that there is about two days left until you have to submit your work. If you need an extension, now is the time to ask!

Otherwise we expect your creations on October 1, 12am (UTC+2). You may think of it as September 30, 11:59pm, if that helps ;)

Also, we would like to draw your attention to two new pinch hits in our Google Group. Please take a look and see if you could help us out. We won't be able to reveal the collection on October 8 if there are still people without a gift. So any help would be much appreciated!
rc_mod: (Default)
[personal profile] rc_mod
We want to draw your attention to our newly edited pinch-hit. The requester has added some characters to their sign-up, so maybe now one of you feels the need to pick it up. Please have a look at the request in the Google Group!


Pinch Hits

Sep. 2nd, 2014 09:29 pm
rc_mod: (Default)
[personal profile] rc_mod
We have just added another pinch hit to our Google Group here. Please take a look and see if there's anything you'd like to take on, or maybe you know someone who would :)

Thanks so much!
rc_mod: (Default)
[personal profile] rc_mod
If you've written a Dear Author letter with extra details for your requests or to list your likes and dislikes, you can post them here if you like.

neurotoxia: (Default)
[personal profile] neurotoxia
Assignments have been sent out. They are due on Oct 1, 2014.

Make sure your letters are publicly viewable, i.e. no longer under an f-lock or anything. If there's still a placeholder instead of a letter in your post, please make your letter available as soon as possible. Some people like to have an early start at their assignments

If you don't think you'll be able to create anything for your assignment, tell us. If you need more information on what your recipient might like, we can try to contact them on your behalf. If that doesn't help, that'd a pity, but not the end of the world. You can default and we'll try to assign a pinch-hitter for your assignment.

If you missed the sign-ups but want to write something anyway, you can either

a) stalk check the Google Group for potential pinch hits, or
b) have a look around the requests, or
c) check out the special prompts that are not part of the official exchange

Anything we forgot to mention? Questions? Concerns? Coffees? Teas?
rc_mod: (Default)
[personal profile] rc_mod
This is your mod crew just to let you know that signups will be closing at 2000 hours UTC time.

Assignments are scheduled to go out sometime on Friday. Pinch hits will be posted to Google Groups.
neurotoxia: (Default)
[personal profile] neurotoxia
We thank you all for the plentiful nominations, you can now sign-up here on AO3.

The Tag Set for the approved fandoms and characters can be found HERE.

If you are new to AO3 exchanges, we have provided a small tutorial to help with the process!

Important Sign-Up Notes )

Leftover Clarifications )
rc_mod: (Default)
[personal profile] rc_mod
To give us some time to deal with the backlog of nominations, and you some time to clarify/debate your characters, the nominations will close early tomorrow. (click the link to find out when in your timezone)
neurotoxia: (Default)
[personal profile] neurotoxia
We'd like to put things up for discussion we received questions about in the last few days:

1) Do you consider the 250 fics rule (or 5% respectively) a fair way to judge character rarity? Should there be no rule at all and just leave it to the participants to nominate what they consider rare?

Our personal thoughts on this matter are that a set number gives especially us mods an objective way to gauge rarity in a multifandom exchange. People can still advocate for a character that has been rejected due to the numbers in a separate post. On the other hand, we know that the tags on AO3 don't indicate major and minor characters (yet), so the numbers for certain characters might be skewered. With no tangible rule at all however, "rare" becomes a rather subjective matter that could open a lot of dicussion and debate. We'd like to hear whether you think the rule is fair or if it should be abandoned (though we don't know yet if it would affect this round since nominations have already started)

2) Do you think we should accept fandoms that only have one nominated character at the end of the nomination period?

Last time, we deleted those fandoms and directed people to the prompt meme where we have no limits imposed on the numbers of characters, but we are willing to reconsider this practise if that's what you'd prefer.

3) How should we treat characters like 'XYZ's mother'? Should characters whose existence we can just conclude (like parents) be allowed? How should we treat quasi-OCs or 'fanon chracters'?

Naturally, if anyone's existence is confirmed by canon by appearing or otherwise described, they are eligible.


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